Reviewing submissions and AI photo review
Approve, reject or action submissions — with AI photo findings and integrity signals to back up your judgement.
Rufineous Emmanuel
Last Update a day ago
The Submissions tab is the office's inbox for field capture. Filter by Forms or Inspections, then by outcome: Awaiting, Approved, Rejected, Passed, Failed.
Each submission's status pill tells you where it stands: Recorded (record-only forms), Awaiting review, Approved, Rejected or Action needed — and inspections carry a Passed/Failed result pill.
Reviewing
Open a submission to see the subject, who submitted it, when, the score, every answer (with photos, signatures and "Location captured" stamps), and its registered evidence files. For forms that need review, three decisions are available, each with an optional note:
- Approve — sign it off.
- Action — send it back as Action needed.
- Reject — refuse it.
The submitter is notified of the decision, and the review (who, when, note) prints on the PDF export.
AI photo review
If the form has AI photo review enabled, submitted photos are checked automatically for damage, wear, leaks, missing items and contradictions with what the worker declared. Findings appear in the submission under AI photo review:
- Each finding shows its severity, confidence, the photo, and — where it contradicts an answer — a red Mismatch chip with "Worker declared: {answer}".
- A compliance manager decides each one: Confirm (raises or keeps a defect on the record) or Dismiss (with a reason — the AI learns from dismissals on future reviews).
- A clean review reads "No issues were found in the photos."
Baselines make reviews sharper for recurring checks on the same record: Set these photos as the baseline marks the current photos as the accepted condition, and future reviews compare against it. A clean review advances the baseline automatically.
Integrity signals
Separately from the AI, Maliru runs deterministic checks that only managers see — the submitter never does:
- "The same photo was attached to more than one item."
- "{n} photo(s) reused from an earlier submission."
- "Photo locations span {n} km."
- "Completed in {n}s — unusually fast for {n} photo(s)."
These aren't verdicts — they're flags that a submission is "worth a look" before you approve it.
Tip: deleting a submission permanently removes it and its evidence — prefer Reject, which keeps the record and the audit trail.