Digital ID cards
Give every worker a phone-based ID card, and check anyone's on the spot — cleared to work or not.
Rufineous Emmanuel
Last Update a day ago
A digital ID card puts each worker's identity — and whether their clearances are in date — on their phone, and lets anyone verify it in seconds.
Setting it up
Under Users → Settings → Digital ID card ("Choose the worker information shown on mobile ID cards"), with a live phone preview alongside:
- Enable digital ID card.
- Information on card — Full name is always shown; optionally Show profile photo; then choose a 1st / 2nd / 3rd info layer from your profile fields (or Appointments).
- QR code — pick what the card's QR does:
- Verifiable check — scanning shows live status and credential validity (reissuing invalidates the old card immediately).
- Show a profile field — the same field for every worker, showing their value.
- Show fixed text — the same text on every card (e.g. your website).
- Open a public profile page — scanning opens a public web page (no app, no login) showing the fields you choose and a live credential status.
Reissue card on a person's record stops their current QR working straight away (including printed copies) and refreshes it next time they open the app.
What the worker sees
Under their Me tab, the worker sees their card. In verifiable mode it also shows a Check-in code — the code an admin types when a camera scan isn't possible. In public-profile mode, a notice explains exactly what a scan reveals: the card details plus whether clearances are in date — "Your documents are never shared and your credentials are never listed."
Checking a card
Check an ID card (in Users) verifies anyone — scan their QR or type their check-in code. The verdict is unambiguous:
- Cleared to work (green), Not cleared to work (blocked), or This person is not active.
- Plus credential counts: valid, expiring soon, and expired (with the expired ticket names).
Tip: use Verifiable check mode for anyone site-critical — it's the only QR mode that proves live status, and reissuing instantly kills a lost or printed card.