Getting your team in
Invite codes, a join link, a workplace QR poster, or a spreadsheet — five ways to bring people into your workspace.
Rufineous Emmanuel
Last Update a day ago
Everyone signs in with their phone number — so bringing someone in means connecting their number to your workspace. The Add user button in Users offers five routes.
Add one user (invite code)
Fill in their name, mobile number ("Include country code, e.g. +44 7700 900000"), access level and details, then Send invite. You get a one-time invite code (like XXXX-XXXX-XXXX) with a QR:
"Share each code with the person. They enter it when signing in to join — the code works once and can't be recovered later, so copy it now."
You deliver the code — text it, show the QR, or Print invite slip for a physical handout. The person signs in with their phone number, enters the code at the "Almost there" step, and they're in. Codes expire after 14 days; from their record's Invite section you can issue a New code or Revoke code at any time. Until they sign in, they sit in the Invited tab.
Add several users / Import from a spreadsheet
- Add several users — "One row per person. Each gets their own invite code to join." A live counter shows seats left; Copy all grabs every code at once.
- Import from a spreadsheet — upload .xlsx or .csv with First name, Last name and Mobile required; map columns, fix flagged rows, import up to 2,000 people. Everyone arrives as Invited with their own code.
Join link and Invite QR (self-service)
For rolling recruitment, let people apply themselves — under Users → Settings:
- Join link — "Share this direct link with people who should submit their own details. Each submission waits in Pending approvals." You choose which profile fields applicants fill and the default access on approval.
- Invite QR — "A reusable workplace QR" for the depot wall or site cabin. Scanning opens Maliru's download page; people verify their number, fill in the join fields and wait. Printable as a full-page poster or four-per-page handouts.
Both can be switched off at any time, and neither grants access by itself: every application waits in Pending approvals, where you set their access and Approve or Reject.
Owners and office admins need an email
Elevated roles require an email address (they get the email-side features); field workers only need a phone.
Tip: watch the seat pill — active users and unclaimed invites both occupy seats. Delete invites that will never be claimed. See Seats, plans and billing.