Reviewing and approving timesheets
The live Today roster, the review grid, issue flags, approvals and locking a period for payroll.
Rufineous Emmanuel
Last Update a day ago
If you manage the time clock, Timesheets gives you a live and a weekly view. (You need the Manage time clock permission.)
Today — the live roster
Today shows who's on right now: counters for running late, scheduled, late clock-ins, clocked in now, on leave and attendance, over a Roster of each person's schedule, job, clock in/out and daily total. Tap anyone to open their week.
The review grid
Timesheets lists every worker for the period — Worked, Regular, Overtime, Breaks, Paid leave, Issues and their Submission status. Tap a row to drill into that person's entries, where you can Approve the week, Reopen it, Add entry, or Edit entry.
Issue flags
Maliru flags entries that need a look — Overlapping entries, Missing clock-out, Outside site geofence, Off scheduled window, No job and Over daily maximum. Entries land as Auto-approved when they fall within tolerance of the scheduled window, or Exception when they don't; approving an exception clears it.
Change requests and corrected weeks
Two queues need your decision:
- Change requests — single missing-entry or time-change requests. Approve (which applies the new times) or Decline with a reason shared with the worker.
- Corrected weeks — when a worker uses Correct my week, the whole week comes as one batch with their reason and each changed day; Approve week or Decline (a note is required to decline).
Export and lock
Export CSV or Export PDF for payroll. Lock period closes a range: "Lock {start} to {end} for payroll? Changes are blocked until unlocked." It warns if some timesheets aren't approved yet but doesn't force approval first. Unlock needs a reason, logged in the audit trail.
Tip: work the Exception flags before locking — auto-approved entries are already within tolerance, so exceptions are exactly the ones worth a human glance.